Education

Digitally Transform Your Institution for the New ‘Rs of Education’

Document Management for Education

Educational institutions of all levels and sizes are tasked with the responsibility of educating our students and preparing them for the job market. The onus is on these districts, universities, vocational schools, and charters to constantly adapt from the simple days of the “Three Rs of Education” (Reading, wRiting, aRithmetic). Operational expenses of running a school are immense amidst strict budgets, while schools have effectively become information custodians, holding critical and confidential documentation for their students, and in accordance with Information Security regulations and State-mandated Retention Schedule guidelines.

The ICM Approach will enable you to cost-effectively transform your operations to a digital environment and exceed at the “New Rs of Education”:

Retention:

Automate your retention schedules down to the document-level for process that works for you with a complete audit trail, reduced liability, and significant reduction in physical and digital storage space.

Risk:

Mitigate the risk of record loss or degradation, whether it be data theft, human error, or natural disaster (floods, fires, microbursts, “damage” from rodents, we’ve truly seen it all!).

Regulation:

Secure and structure your documents to ensure compliancy with FERPA, HIPAA, and your applicable Department of Education and State Archives, and adjust accordingly as new guidelines emerge.

Record Requests:

Respond rapidly to record requests and stop wasting your valuable time and money having to sift through network drives or walk to the records room and search before having to scan or copy.

Use Cases For Education Document Management Services:

  • Adopt ViewCenter across all your departments and business units to scale into an enterprise document management solution.

  • Leverage ICM’s Scanning Services for cost-effective, high-quality conversion of all your physical records – whether performed at ICM’s offices or at your facility – to tackle your archive or ongoing day forward needs.

  • Connect students, parents, contractors, auditors, etc. with a self-service portal – ICM’s InfoCenter module – to quickly and securely respond to record request and share select information from ViewCenter or other sources through an intuitive interface.

  • Convert your operational forms (student/employee onboarding, requests, and acknowledgments, etc.) into born-digital web forms with configurations like validation rules, eSignatures, and document attachments for upload directly into ViewCenter with our FormsCentermodule.

  • With ICM’s Systems Integration Services, bridge a true ecosystem across your line of business systems (SIS, Accounting/ERP, HRIS, etc.) by keeping data in sync automatically, enhancing business processes, and image-enabling your applications to get more done with less windows open.

  • Enable high-volume scanning internally with OCR form recognition technology for standard documents like ECR/ECO, FAI, Work Package Data Sheets, and C of C with our ScanCenter module.

  • Utilize ICM’s Data Management Services for project consulting or as a cost-effective and scalable extension of your workforce – on-site or remote as appropriate – in lieu of hiring additional FTEs or having to de-prioritize other important projects.

  • While our product suite is flexible and modular for all kinds of challenges, ICM’s Custom Software Development staff can build workflow enhancements to our tools, or entire business applications from the ground up, tailored to your unique needs.