Anytime, Anywhere Access & Streamlined Processes With a Secure Contracts Repository

Whether contracts management at your organization is an entire department, full-time position, or one of many hats key personnel need to fulfill, it’s importance cannot be understated. Standardizing your contracting processes, collaboration with internal departments, vendors, and clients, staying abreast of legal requirements, handling negotiations, and ongoing monitoring is a large undertaking. With an ever-growing list of suppliers and clients, adequately managing your critical documentation to fulfill these responsibilities (not just the contract files, but the supporting records and correspondence) can quickly become a discipline unto itself.

Document management for contracts can empower your management to leave your filing cabinets, network drives, and manual processes behind and spend more time managing your strategic partnerships. ICM can help turn your document challenges into a cost-effective solution:

  • Convert and migrate all your contracts into a single solution that your applicable stakeholders can access anytime, anywhere, and from any device.

  • ViewCenter’s flexibility can accommodate all indexing fields important to you. Configuring with OCR content search allows you to also leverage the information inside the documents themselves, while version control ensures everyone is looking at the most up-to-date information.

  • Advanced searching and reporting capabilities allow you to monitor the full lifecycle of your contracts and easily export or share this information. Custom alerts and tasks provide further automation to stay ahead of expirations and renewals.

  • Consolidate all supporting documentation with ViewCenter’s relational database; when looking at a contract, your users will also be able see all pertinent records related to that contract, such as the original proposals, addendums, correspondence, and vendor onboarding information.

Use Cases For Contracts Document Management Services:

  • Leverage ICM’s Scanning Services for cost-effective, high-quality conversion of all your physical records – whether performed at ICM’s offices or at your facility – to tackle your archive or ongoing day forward needs.

  • Connect your vendors and clients with a self-service portal – ICM’s InfoCenter module – to quickly and securely respond to record requests and share select information from ViewCenter or other sources through an intuitive interface.

  • Enable high-volume scanning internally with OCR form recognition technology for standard documents with our ScanCenter module.

  • With ICM’s Systems Integration Services, bridge a true ecosystem across your line of business systems (CRM, ERP, Procurement, etc.) by keeping data in sync automatically, enhancing business processes, and image-enabling your applications to get more done with less windows open.

  • Convert your operational forms into born-digital web forms with configurations like validation rules, eSignatures, and document attachments for upload directly into ViewCenter with our FormsCenter module.
  • Adopt ViewCenter across all your departments and business units to scale into an enterprise document management solution.
  • Utilize ICM’s Data Management Services for project consulting or as a cost-effective and scalable extension of your workforce – on-site or remote as appropriate – in lieu of hiring additional FTEs or having to de-prioritize other important projects.
  • While our product suite is flexible and modular for all kinds of challenges, ICM’s Custom Software Development staff can build workflow enhancements to our tools, or entire business applications from the ground up, tailored to your unique needs.